How to Add a Note to Notion using the Shortcuts App

 Hannah Wiginton

In this article, I'll show you how to add notes to Notion from your iPhone using the Shortcuts app.

Notion is as a versatile workspace that blends personal and professional organization seamlessly. It lets you jot down notes, manage to-do lists, create custom lists to organize your information your way.

In this article, I’ll show you how to add notes to Notion from your iPhone using the Shortcuts app. For a more simple way to add Notes to Notion on the iPhone, check out my tutorial How to Add Quick Notes to Notion on iPhone using the Notion Widget.

The tutorial below is more advanced and it helps if you’re more familiar with Shortcuts and Notion.

Check out my Construction Budget template in Notion
Home Construction Budget – Notion Template (+ PLUS Contractor Template)

home construction and remodel budget app notion

Steps to Add a Quick Note

There are a few different ways to add Quick Notes.

Using a Widget – Find my tutorial on How to Add Notes to Notion on the iPhone using the Notion Widget


Using the Shortcuts App

See the tutorial below.

ADVANCED OPTION – Create a Template Note and Use the Shortcuts App (Advanced Users)

Here’s the previous way I added quick notes. You can still use this method using the Shortcuts app to link to multiple pages in Notion instead of using the large widget. However, it’s easier to use the first method above and choose your most used Notion page or the Inbox page as a Widget.

Create Your Template Note

  • Create a Template Button inside your Inbox page

To do this:

  • Click inside the blank section of the page
  • Click the + icon in the menu on the bottom left
  • Click Template button (Scroll to the bottom and Template button is in the Advanced Blocks section)
Template button
  • Rename your Template to Add A New Note
  • Delete the default To-Do checkbox
  • Click the + icon inside the Template field and add a new Page

Template setup in Notion

This is where you can get creative with your Note template!

Ask yourself what you want to see on every note you create from this Shortcut.

  • Do you want to see the date you create the note?
  • Have it link to another page or database?
  • Have a specific cover photo or icon?
  • Tag another person?

On this page, create a template to use as a default for each Quick Note.

Here’s an example:

Title – @Now – thoughts

Tag: /anotherpage

✔ – To Do

✔ – To Do

Created at: @Now

Here’s mine:

  • Once your template page is setup, swipe back to your Inbox page
  • You should now see your new template button that says Add a New Note
  • Click it and a new note will be created based on your template!

(Shortcuts Option Only) Copy and Share the Link to Begin Shortcut Setup

Now, copy the link to your Inbox page to begin the Shortcut setup

(Share > Copy Page Link)

Share button in Notion
Share link in Notion app

a. Set Up a Shortcut to Your Quick Note

  • Click the blue + button 
  • Click Add Action
  • Click Apps
  • Click Safari
  • Click Open URLs
  • Paste your Notion page URL
6-paste URL
  • Name your Shortcut

For the Shortcuts App

If you don’t already have it, add the Shortcuts app to your Widgets screen

  • Click your Quick Note button on the far left Widget Screen
quick note in notion from widget screen
  • Click your New Note Template
new note template button
  • Your note will be automatically created and added to your Inbox page

Now, each note will stay in Inbox until you move it to another location in your workspace, whether it’s another page or a database table!

More ways to add Quick Notes in Notion

How to Add Quick Notes to Notion on iPhone using the Notion Widget – by Hannah Wiginton

In this article, I’ll show you how to add Quick Notes to Notion from your iPhone using the Notion Widget.

Quick Entry with Shortcuts (Useful for Text Input and Siri)

If you want to add notes with a text input option from the Shortcuts app, check out this tutorial from Ben Smith. With this method, you can quickly add a new database page using a widget or Siri.

Drafts App Quick Capture to Notion – API Automation

Use the Drafts app with the Notion API (via Zapier) for instant Quick Capture of Notes, Ideas, Tasks, and Events with this tutorial by August Bradley.

About the Author

I help software companies with marketing strategy and implementation. Find out about my services or contact me about your project.

While you’re here, be sure to grab my free list of 90+ Marketing Content Types you can create to market your business.

Follow me on LinkedIn @HannahWiginton or Twitter @hannahwiginton