How to Add a Quick Note to Notion on iPhone

 Hannah Wiginton

Let's create a Quick Note option for the Notion app on iPhone. This will show you how to set up a quick note option to add notes on the go.

Notion is an all-in-one collaborative workspace for organizing your personal and professional information. You can add notes, to-do lists, custom no-code relational databases, tables, toggles, embeds from any website, images, files, and so much more.

You can create and structure your content however you wish. It’s flexibility and adaptability has individuals comparing it to a big box of Legos where you can build and organize anything you want.

In this article

Step 1 and 2 – Initial Setup – You will only need to do this 1 time

Setting Up Your Inbox Page in Notion

Setting Up the Shortcut To Your Quick Note

Step 3 – Adding a a Quick Note Each Time

Adding a Quick Note to Notion


I’ve been using Google Keep for quick notes but since I now have most of my information in Notion, I would like to add Quick Notes in the app also.

Currently, Notion does not have Home Screen Quick Actions or a 3D Touch menu. That’s the menu that pops up when you lightly press an app icon. This means you need to open the app to add anything.

When you first open Notion,  there’s an icon at the bottom right to create a new Page. It’s great if you’re already in the app, but not useful if you’re not in the app.

 

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Steps to Add a Quick Note

These first steps you will only have to do 1 time to set up the shortcut. The second set of steps will show you how you to add a quick note each time.

Setting Up Your Inbox Page in Notion

• Create an Inbox Page in Notion

This will be your main Page to capture anything and organize at a later time.

Inbox page in Notion
  • Next, create a Template Button inside your Inbox page

To do this:

  • Click inside the blank section of the page
  • Click the + icon in the menu on the bottom left
  • Click Template button (Scroll to the bottom and Template button is in the Advanced Blocks section)
Template Button in notion
  • Rename your Template to Add A New Note
  • Delete the default To-Do checkbox
  • Click the + icon inside the Template button and add a new Page

Template setup in Notion

On this page, create a template to use as a default for each Quick Note.

Example:

Created at: :Date:

Tag: #

To-do list checkbox, etc.

Here’s mine:

  • Once your template page is setup, go back to your Inbox page
  • You should now see your new template button

Now, copy the link to your Inbox page to begin the Shortcut setup

(Share > Copy Page Link)

Share button in Notion
Share link in Notion app

Setting up the Shortcut to Your Quick Note

shortcuts_app_photo

  • Click the blue + button 

  • Click Add Action

  • Click Apps

 

  • Click Safari

  • Click Open URLs

  • Paste your Notion page URL

6-paste URL

  • Name your Shortcut

Step 2 – Add a Quick Note to Notion

 

You will do this to create your Quick Note each time.

If you don’t already have it, add the Shortcuts app to your Widgets screen

  • Click your Quick Note button on the Widget Screen

quick note in notion from widget screen
  • Click your New Note Template

new note template button

Now, each note will stay in Inbox until you move it to another location in your workspace, whether it’s another page or a database table!

 

Now you can quickly add notes or reminders to Notion on-the-go. Your notes go to a central location for sorting at a later time.

What’s great about this method is you can create Shortcuts for any of the Notion pages you need to access quickly!


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About the Author

I’m Hannah Wiginton. Writing is my thing! ✍
Everywhere you look, crafty words are used to tell you about products, people, and services. 
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